Event Regulations

Event Regulations2018-10-01T11:49:33+00:00

Event Regulations for Avoxa – Mediengruppe Deutscher Apotheker GmbH for expopharm 2018

  1. The Event Regulations apply to all areas of the trade fair premises that are used for the duration of expopharm 2018 (i.e., for all halls, the outdoor space, and for all building and property areas which are temporarily surrendered to Avoxa – Mediengruppe Deutscher Apotheker GmbH. They apply to all persons entering the exhibition grounds or staying within them.
  2. Avoxa – Mediengruppe Deutscher Apotheker GmbH may restrictively regulate access to expopharm—especially to the halls—for exhibitors, visitors and other third parties (e.g., by monitoring for compliance with the access conditions). Halls and other exhibition areas may only be entered by persons holding a valid ticket. The ticket must be produced upon request. Departing conditions of entry – in particular for exhibitors and companies performing work within the exhibition grounds — remain unaffected.
  3. Employees of Avoxa – Mediengruppe Deutscher Apotheker GmbH, or security companies commissioned by Avoxa – Mediengruppe Deutscher Apotheker GmbH who can identify themselves as such, may monitor ID at the expopharm. Persons found unable to produce a valid ticket, persons not entitled to any other access right or persons otherwise unauthorised to be present in the area used for the expopharm must immediately leave the exhibition.
  4. Damage compensation claims against Avoxa due to breaches of non-essential contractual obligations are excluded, unless those breaches are based on gross negligence or intentionally culpable behaviour by Avoxa – Mediengruppe Deutscher Apotheker GmbH, its assistants, or its vicarious agents. This disclaimer does not apply if Avoxa – Mediengruppe Deutscher Apotheker GmbH must be liable under statutory provisions for damages to life, limb or health caused by negligence or intent. Avoxa – Mediengruppe Deutscher Apotheker GmbH does not accept liability for the loss of or damage to property brought into the exhibition grounds by exhibitors, visitors or other third parties. Avoxa – Mediengruppe Deutscher Apotheker GmbH will also not accept liability for damages resultant from force majeure.
  5. Any behaviour suited to disrupt the ordinary course of the event, or setup and dismantling, or otherwise infringe on the interests of Avoxa – Mediengruppe Deutscher Apotheker GmbH, is forbidden. Such behaviour particularly includes
    • any non-permitted commercial activity within the exhibition grounds carried out during the expopharm event – in particular the promotion of products and services of any kind, both against payment as well as free of charge.
    • the unapproved distribution or displaying of flyers, advertising pamphlets, banners, magazines, etc. as well as affixing any kind of stickers; the same applies if the aforementioned publications are distributed by way of letterbox drops or in a similar way by Deutsche Post AG or similar companies or services.
    • the possession of weapons or hazardous substances within the exhibition grounds and/or other objects subject to mandatory reporting.
  6. Photographing, filming, recording videos, drawing, painting, etc. for commercial purposes requires the prior written consent of Avoxa – Mediengruppe Deutscher Apotheker GmbH, and, if trade booths or products of exhibitors or other third parties or persons are involved, the prior written approval of the rightholder concerned. Avoxa – Mediengruppe Deutscher Apotheker GmbH is in this regard entitled to prescribe rules and regulations.
  7. During the event, photographs and film or video recordings for advertising the event and for the further publicity work and public image of Avoxa – Mediengruppe Deutscher Apotheker GmbH will be prepared by Avoxa – Mediengruppe Deutscher Apotheker GmbH or companies or people commissioned by Avoxa – Mediengruppe Deutscher Apotheker GmbH. The photos and film or video recordings can be published on the internet sites of Avoxa – Mediengruppe Deutscher Apotheker GmbH, or as part of that company’s printed products and additional advertising media.
    All persons entering or present within the exhibition grounds used for the expopharm are advised of ongoing photography or video recording activities by the present Exhibition Rules & Regulations. By entering the expopharm, persons recognisable on such photographs or video recordings grant their express consent to such recordings or images being used for reporting and advertising purposes.
    Moreover, the photographs and film or video recordings can be processed based on the legitimate interests (promoting the event, publicity work, advertising) of Avoxa – Mediengruppe Deutscher Apotheker GmbH. The legal basis for this is Art. 6(1)(f) GDPR. You can find additional information regarding data protection laws (such as the responsible authority and your rights) in our Data protection provisions of the entry ticket shops for expopharm 2018.
    It is prohibited to interfere with the activities of the personnel of Avoxa – Mediengruppe Deutscher Apotheker GmbH, personnel of a company contracted by Avoxa – Mediengruppe Deutscher Apotheker GmbH, or persons instructed by Avoxa – Mediengruppe Deutscher Apotheker GmbH performing photography, video or movie recordings for reporting or advertising purposes within the exhibition grounds used for the expopharm, or to obstruct such activities in any other way.
  8. Making surveys, collecting statistics, or comparable activities are forbidden without the prior written approval of Avoxa – Mediengruppe Deutscher Apotheker GmbH.
  9. Avoxa – Mediengruppe Deutscher Apotheker GmbH may restrict the operation of broadcasting and receiving devices on the trade fair premises.
  10. Neither exhibited goods, stand inventory, parts of stand equipment nor similar objects may be transported within the fair halls or taken from the trade fair premises without proof of the authorisation to do so, by presenting a written confirmation of the owner or possessor.
  11. Objects found within the trade fair premises must be turned into the lost-and-found office. Lost items may be retrieved there.

Final provisions:

Avoxa – Mediengruppe Deutscher Apotheker GmbH is entitled to request any person infringing against these Exhibition Rules & Regulations or other requirements to leave the exhibition grounds and enforce such action. Infringements against the Exhibitor Terms and Conditions may result in an expulsion from the exhibition or disqualification from future events. The measures stipulated in the present Exhibition Rules & Regulations do not preclude criminal prosecution.

As of: June 2018