How many people can I have at my booth?

Avoxa Mediengruppe does not specify a maximum number of people for booths. The key factor is that the people who are present must be able to maintain a minimum distance of 1.50 metres from each other for social distancing.

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Can touchscreens be used at my booth?

You may use touchscreens at your booth. They should be cleaned regularly at short intervals using a degreasing household cleaning product. You must inform yourself in advance about the suitability of the cleaning product in question for the surfaces using the device descriptions.

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What do I need to take into consideration when handing out brochures or freebies at the booth?

Avoxa Mediengruppe recommends that you wear gloves when distributing materials. However, this is not a requirement.

Once an item has been touched, it may not be put back or returned. You must ensure that there are suitable disposal facilities.

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What do I need to take into consideration at my booth during the event?

You are responsible for implementing all hygiene and infection protection standards at your booth.

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What do I need to take into consideration when using disinfectant?

The disinfectant must remain in the container labelled by the manufacturer. Flammable liquids may not be decanted on the trade fair site. The storage quantity for flammable liquids is limited to 0.5 l per square metre of booth space. Avoxa Mediengruppe assumes that such liquids will be present at your booths during the coronavirus pandemic and will not report this. The effectiveness of the disinfectant is specified by the manufacturer (at least limited virucidal effect).

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Are there any tools to help prepare my hygiene concept?

The Research Institute for Exhibition and Live-Communication (R.I.F.E.L.) has collaborated with FAMAB to publish an action recommendation on event safety in the context of COVID-19. It can be accessed on the FAMAB website via this direct link.

Additional information on the hygiene concept can be found here.

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Is there a required number of disinfectant options for my booth?

A sufficient amount of disinfectant dispensers must be provided for booth personnel and visitors, and they must be regularly refilled with hand disinfectant (e.g. in access, catering or meeting areas).

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What happens if I register a booth but subsequently decide that I am unable to attend expopharm 2022 due to the effects of COVID-19?

You can withdraw your participation after registering a booth.

They will not be sent before 1 March 2022. Up to this point, we will not invoice you for the participation price for the booth space and the visitor promotion package or the pro-rata energy costs if you withdraw your booth registration.

Exhibitors may cancel their registration before being admitted by the organiser. After you received notification of admission, a cancellation fee of EUR 1,800 per booth (plus VAT at the rate applicable in the year of the event) will be applied.

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What happens if expopharm takes place but I cannot participate due to COVID-19 and a resulting change in my company policy, even though I have already received notification of admission?

Once you have received notification of admission, you are obliged to pay the participation fee in full.

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Are there any restrictions on the number of industry visitors due to COVID-19?

According to the current regulations by the authorities as well as the specifications of Messe München, there are no restrictions.

Avoxa Mediengruppe will use the entry system in operation to ensure that the maximum number of visitors is not exceeded at any time in order to make sure that it does not place the safety and health of visitors, exhibitors, speakers and service providers at risk.

Additional information on the hygiene concept can be found here.

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Will my booking be transferred to expopharm 2023?

Your booking will not be automatically transferred to expopharm 2023. Exhibitors can start registering in July 2022 to take part in the next expopharm, which will be held in Düsseldorf from 27 to 30 September 2023.

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We are exhibitors at expopharm and need a presentation platform. Where can we order the presentation platform?

All necessary order forms can be downloaded from our website. The contact details of the local service providers are also included on the order form.

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Is it possible that there will still be an event at the booth in the evening?

Yes, the corresponding order form can be downloaded from our website. Please observe the regulations and notes regarding: Timeframes

Musical performances (GEMA)
Security services
Technology/catering

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I am an exhibitor and need information about suspension structures

The corresponding order form can be downloaded from our website.

Please observe the technical guidelines of the Messe München (Munich Exhibition Centre), valid as of September 2022.

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Can I order catering for my booth from a special supplier?

Yes, the relevant service providers are listed on the corresponding order form for the event. The order form can be downloaded from our website.

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How can I get information about the options for electrical installations on the exhibition grounds?

The corresponding order form can be downloaded from our website. Information about electrical connections in the halls and on the outdoor exhibition area, as well as other electrical installations, can be found in our order forms under sections 3.1, 3.2. and 3.

Please also refer to the pamphlet ‘Electrical installation in exhibition booths’.

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Can I play music in my booth?

Acoustic advertising materials are permitted as long as they do not disturb the neighbouring booth and do not exceed the sound volume of 70 decibels at the booth boundary.

The exhibitor is responsible for obtaining permits for any kind of playback of music from GEMA against a fee.

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Where can I find order forms for telecommunications services as an exhibitor?

As of February, the technical order forms have been available for download on our website. As an exhibitor, you can order various types of internet access at your booth.

Order forms for WLAN/Wi-Fi access for exhibitors can be found under section 6 of the forms.  If you are an exhibitor and prefer to use your own WLAN/Wi-Fi at the booth, please use form 6.7.

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